Business Events & Logistics Assistant
Part - Time / Internship Opportunity

Part-Time Position in Waco, TX

Ideal for college students studying Business, Marketing, Event Management, or Hospitality

Approximately 10–30 hours/month, with additional hours available

About Us:

ActionCOACH Mid-Central Texas is a dynamic business and executive coaching firm that empowers entrepreneurs and business owners through strategic planning workshops, leadership development, and systems-based growth. Our team is committed to building a culture of progress over perfection, celebrating excellence, and fostering professional growth. We host 24 Local and 24 separate virtual events each year - including quarterly 90-Day Planning Workshops - where business leaders gather to sharpen their strategy and scale their companies. 

This is an opportunity to be immersed in that energy, serving behind the scenes to ensure our events run with precision and excellence.

Who You Are:

You’re a reliable, proactive, high-performing individual who thrives in fast-paced environments. You enjoy being part of a team, solving problems in real time, and learning how great businesses operate. You're comfortable rolling up your sleeves, showing up early, staying late, and bringing energy and professionalism to every event. You recognize the value of building relationships with business owners across a wide array of industries, building new skills, and contributing to a championship-caliber team.

Position Overview:

As the Business Events & Logistics Assistant, you'll play a vital support role in the preparation, execution, and breakdown of our business workshops. You’ll help set the tone for a seamless attendee experience and gain valuable exposure to strategic conversations and operational workflows. You’ll be learning by doing - while building relationships with coaches, clients, and high-performing entrepreneurs.

For the right candidate, additional hours and professional experience may be available through special projects outside of events.  This would include opportunities to collaborate with different departments, including the CEO, to support the firm's strategic initiatives.

Key Responsibilities:

• Complete various preparation tasks leading up to in-person and virtual workshop and event dates. Tasks include but are not limited to supplies inventory checks, document preparation, catering orders, packing equipment and materials for transport, etc.

• Assist with event setup and teardown, including AV equipment, signage, handouts, tables, catering, and venue prep

• Assist with conducting in-person and virtual workshops, including AV equipment, handouts, and Zoom moderation with the team

• Support guest check-in, seating, and flow of event logistics

• Troubleshoot technical needs (slide decks, microphones, projectors, etc.)

• Prepare, organize, and distribute workshop materials (agendas, name tags, workbooks, etc.)

• Support the team and clients with real-time requests during events

• Capture post-event feedback and debriefs for continuous improvement

• Serve as a behind-the-scenes problem solver, ensuring every detail is handled

Qualifications:

• College enrollment is not required, but this position is ideal for a student studying Business, Marketing, Event Management, Hospitality, or a related field

• Excellent communication and people skills

• Detail-oriented, organized, and calm under pressure

• Physically able to lift up to 40 lbs and stand/move throughout event day

• Comfortable with basic tech setup (projectors, laptops, HDMI cables, sound, etc.)

• Access to reliable transportation for on-site events in and around the Greater Waco area

• Positive, professional, and coachable mindset

Our Culture & Commitment to Learning:

At ActionCOACH Mid-Central Texas, we believe in lifelong learning, radical ownership, and progress over perfection. This role is not just about logistics; it’s about immersing yourself in a thriving business community. You’ll have the chance to network with ambitious, growth-minded business owners, interact with entrepreneurs, and build your leadership and communication skills. You’ll also expand your business acumen as we teach business owners the mastery components of building a better business.

This is a terrific opportunity for a college student studying business to gain exposure to diverse industries, grow their network, and develop greater clarity about the career path they want to pursue.

Hours & Compensation:

• 10–20 hours/month during the first and second months of each quarter
  
  > Local events are typically held on the first and third Tuesday of the month, from 2:00 PM – 7:00 PM
  (*attendance required*)
  
  > Virtual events are typically held on the first and third Friday of the month, from 10:00 AM – 12:30 PM

• 20–30 hours/month during the third month of each quarter (March, June, September, December)
  
  > Local event is the first Tuesday: 2:00 PM – 7:00 PM
  (*attendance required*)
  
  > Virtual event is the first Friday: 10:00 AM – 12:30 PM
  
  > Third week: Virtual event on Tuesday from 9:00 AM – 3:00 PM
  
  > Third week setup: Wednesday late afternoon into early evening, preparing for the full-day workshop
  (*attendance required*)
  
  > 90-Day Planning Workshop: Full-day event on the third Thursday, running approximately 7:00 AM – 7:00 PM
  (*attendance required*)

• Additional hours may be available for the right candidate to provide additional experience and support to the firm on strategic initiatives. 

Compensation: Hourly compensation is negotiable. Academic credit may also be available where applicable.

Professional Growth Opportunities:

This position offers more than event experience. As you demonstrate reliability, initiative, and a desire to grow, you may have opportunities to contribute to areas such as:

• Social media and marketing support

• Canva design and development of branded materials

• Asana project management and process organization

• Special projects supporting the firm’s strategic initiatives

• Team meeting participation, facilitation, and leadership

We want this role to grow with the right person. A previous team member who began in this position eventually developed into leading team meetings and contributing to the firm in a much broader capacity. While advancement will depend on performance, interests, and business needs, the right candidate will have meaningful opportunities to develop professional skills, receive mentorship, take greater ownership, and expand their contribution over time.

Location & Logistics:

• In-person role based in Waco, TX

• Must be available on-site for two local events per month (non-negotiable)

• Preferable to be available for the two virtual events per month

• Events are predetermined and posted on our website so you can confirm alignment with your schedule

• Some flexible admin prep hours may be coordinated around your class schedule